The primary mission of the Alternate Text Production Center (ATPC) is to assure the timely
availability of alternate media for use by California Community College
students with print-related disabilities. The ATPC augments and supports the
alternate media services that California Community Colleges currently provide;
ATPC does not supplant efforts of colleges to address the needs of their
disabled students. Section
67302 of the California Education Code (AB 422) requires every individual,
firm, partnership or corporation publishing or manufacturing printed
instructional materials, as defined, for students attending a California
Community College to provide to the college, or particular campus of the
college, for use by students at no additional cost and in a timely manner any
printed instructional material in unencrypted electronic form upon the receipt
of a written request, provided the college complies with certain conditions.
The Alternate Text Production Center of the California Community Colleges may
process requests for electronic versions of instructional material at the
request and on behalf of a California Community College.
The ATPC proposes the following general policy for the acquisition and production of
electronic text. This policy shall be reviewed and modified on an ongoing
- The Alternate Text Production
Center (ATPC) will request e-text directly from publishers for all requests
submitted through the ATPC online ordering process provided all request
procedures have been met.
- Upon receipt of the initial request, the ATPC will make every effort to acquire
e-text in a timely manner and in a usable format. The Center will contact
and monitor the publisher via telephone, email and/or fax in an attempt to
have them comply with California’s Ed Code requirements and the ATPC’s
obligation to acquire material for students with print disabilities. Below
is a sample request letter to the publisher
I am writing to request the electronic text of a _________ book on behalf
of a student with a print-disability at _____________College in
California. This request is in compliance with California Education Code
The student has a disability that prevents him or her from using standard
instructional materials. The electronic text is for use by the student in
connection with a course in which he or she is registered or enrolled at
Please note: ________________College has purchased a copy of the
book for use by the student or the student has purchased the book. The
book that the student needs access to is:
Publication Date or Edition: ___
The ATPC is a centralized resource for the request and distribution of
electronic text as authorized by the Chancellor’s Office of the California
Community Colleges. The disk or file containing the electronic version of
the book will be copy-protected and precautions will be taken to ensure
the student does not copy or distribute the electronic version of the
instructional materials in violation of the Copyright Act. The student is
aware they may not copy or redistribute the files in any form.
If electronic files are not available, the student’s hardcopy will have to
be unbound and scanned, so a reference hardcopy would be helpful.
ATPC E-text Coordinator
- Also at the time of the initial
request, the ATPC requests a free reference copy of the learning
materials. If received, the material is automatically scanned and the raw
file sent to the school.
No later than 3 weeks after the
initial request date, with continuous monitoring and coordination with the
publisher to acquire the material, the ATPC will provide request status.
- If the request is for unformatted
products, the job request is considered fulfilled, unless further
requests are made form the school
- In addition, if the request is for
formatted products, the ATPC will begin formatting the text and
request the syllabus from the school.
At this time, scanning of the hardcopy text will typically be recommended.
The college has several options.
The ATPC may purchase the book for
scanning if circumstances warrant, the college makes the request, and the
request is in compliance with Ed Code 67302 requirements as noted in the
e-text request forms to include,
- Continue to wait for the publisher
- Submit the syllabus and a hard
copy of the text to the ATPC for scanning.
- Scan material locally.
Requesting colleges will be
responsible for checking their account status by accessing the ATPC
Requesting colleges can, at any
time, submit hard copy materials for the production of e-text; hard copy
materials are required for the production of all formatted e-text.
(hard copy materials = text and syllabus)
At the end of six weeks final
resolution will be made for all requests for electronic text. Unless
requested otherwise by the college, the college’s request with the ATPC
will be cancelled and the status noted.
E-text requests will continuously
be monitored for legal compliance; i.e. requests that are non-exempt from
California Education Code, Section 67302.
- Certification that the learning
institution or student has purchased the instructional material that is
“required and essential to student success”
- Certification of student
disability preventing the use of standard instructional material
- Certification that the
instructional material is connected to the student’s registered class
- Required and essential to the
- Primarily for use by students in
- Does not include nontextual
mathematics and science material.
- Is authorized by a college
official responsible for monitoring ADA compliance at the learning